Payment Policies

Fees for the current school year are posted in the cubby area and on the website and are included in your signed, annual enrollment contract. These fees are based on a maximum of a 9 hour day and a tuition increase can be incurred if families exceed 9 hours a day.

Payment Guidelines:

  1. A payment due email reminder will be sent out to all families on the 13th of each month. If you do not receive this reminder notice please contact kmsoffice@openmindsf.org
  2. All tuition payments must be received by midnight on the 14th of each month prior to the month being paid. For example: payment for the month of September needs to be received by midnight of the 14th of August.
  3. If for any reason you are unable to put your payment in the black box inside KMS, you can always put your payment in the KMS mailbox in the driveway. Remember to always write your child’s ID# (first name and 6 digit DOB) on your payment or any communication for the KMS Bookkeeper.
  4. On the 15th payment is posted and deposited by bookkeeper. Every 15th of the month a complete statement will be sent for receipt of payment. Please contact KMS Bookkeeper via email if you do not receive your payment statement on the 15th of each month.
  5.  Any payment received after midnight of the 14th of each month is considered late. The statement will reflect a $50 late charge which must be paid immediately.
  6. A minimum $50 returned check processing fee will be assessed for each check returned by the bank for any reason.  A cash payment may be required for a returned check.
  7. All donations or fundraising payments receive a “thank you for your donation” letter from Open Mind acknowledging your tax deductible contribution.
  8. Everyone is encouraged to provide postdated checks for the duration of your attendance contract. No postdated check will be deposited before the 15th of each month.
  9. IF YOUR CHILD’S TUITION HAS NOT BEEN PAID, HE/SHE WILL NOT BE ALLOWED TO ATTEND KMS UNTIL FULL PAYMENT IS RECEIVED.
  10. You will be required to provide post-dated checks for remainder of your contract if your tuition is late or incorrect for multiple times.

To ensure accurate and complete accounting of your payments:

  1. Place your check in the black tuition box in the cubby area.
  2. Elementary/Strawberry program payments are to be made payable to Open Mind.
  3. For Infant/Peach and Preschool/Pumpkin licensed program payments, please make tuition checks payable to “Katherine Michiels School” and place your check in the black tuition box in the cubby area.
  4. NO ENVELOPES PLEASE unless paying with cash.
  5. All payments MUST have child’s ID – listed in your student’s contract.
  6. Payments received with incorrect or missing ID will not be posted and will be considered late.
  7. The automated processing requires one check for each student – no combining sibling payments.
  8. Separate checks are required for all non tuition purposes. Afterschool, Enrichment Classes, Camps, etc.
  9. Tuition may be paid by personal check, electronic check, Paypal (plus processing fee), or cash. All forms of payment require a clear indication of child’s ID or they will not be postable.
  10. We recommend that you write several postdated tuition checks that will be securely held for you. Please be sure to date your checks for the 15th of the month prior to the month to which the tuition applies.
  11. We are a part time bookkeeping service. We may take up to 14 days to respond. Because we are a team of bookkeepers and accountants we ask that all communication occur via email kmsbookeeper@openmindsf.org from your registered email address with student ID noted in subject line.

Late Pick-Up Fees:

ELEMENTARY

  • The daily hours of this program are 8:00am to 3:00pm. Pick up begins at 3:00pm and ends strictly at 4:00pm. Late fees begin at 4:01pm for any child NOT enrolled in After School.
  • A KMS Day program teacher will stay with your child for the first ten minutes. You will be charged $35 for the first ten minutes you are late.
  • After 4:10pm your child will be placed in aftercare and you will be charged the $35.

INFANT & PRESCHOOL

  • The daily hours of this program are 7am-6pm. The school closes at 6:00 pm. There are no exceptions to the 6:00pm pick-up time. There is no Extended Care offered beyond this time. The following are the late fees:
  • A KMS Day program teacher will stay with your child for the first ten minutes. You will be assessed $35 for the first ten minutes.
  • Emergency phone numbers will be called beginning at 6:05 pm.
  • After 10 minutes, additional fees will apply at $1/minute
  • If the parent has not arrived or called by 6:15 pm and we have been unable to reach any of your emergency contacts, the police will be called for further assistance.

ELEMENTARY AFTERSCHOOL

  • Afterschool is provided for an additional fee from 3pm-6pm. KMS Afterschool ends at 6:00 pm. There are no exceptions to the 6:00pm pick-up time. There is no Extended Care offered beyond this time. The following are the late fees:
  • A KMS Afterschool program teacher will stay with your child for the first ten minutes. You will be assessed $35 for the first ten minutes.
  • Emergency phone numbers will be called beginning at 6:05 pm.
  • After 10 minutes, additional fees will apply at $1/minute
  • If the parent has not arrived or called by 6:15 pm and we have been unable to reach any of your emergency contacts, the police will be called for further assistance.

Afterschool Drop-in Policy

All drop-ins must be approved by the Lead After School Teacher at least one day prior to the day that aftercare is required, at a rate of $35/day. Any drop-ins that do not meet this time restriction will be charged $50/day. This policy is in place to ensure that proper staffing is in place to guarantee the safety of your child.