Payment Policies

 

Fees for the current school year are posted in the cubby area and on the website and are included in your signed enrollment contract and annual increase updates. For Infant/Peach and Preschool/Pumpkin these fees are based on a maximum of a 9 hour day and a tuition increase can be incurred if families exceed 9 hours a day.

How To Submit Payment

We use Brightwheel as they have an app for school tuition payment plans. Brightwheel provides families with year-end receipts and an autopay service that will now be mandatory for all KMS Families to use for tuition payments. You will receive an invitation to join the school's account and download the app.

This is how it works for each school:

  • Open Mind: A Project for the Development and Education of Children dba Katherine Michiels School

    Elementary PreK through 5th Grade Program

    • Sign up with Brightwheel when you receive the invitation email. The app will be used for payments only as elementary is not required to sign in or out for attendance:

      Open Mind Elementary

      Routing Number: 321081669

      Account Number (deposit only): 80007046230

  • Katherine Michiels School Preschool and Infant Toddlers Program

    • If you are a parent of a student in our preschool or infant/toddler program, you will need to enroll and use Brightwheel's sign in/out and payment programs on their app. You will receive an invitation to the school's account and will need to set up your payment methods.

    • Then please go to the payments section to enroll for a tuition payment plan. You will need the following details so your payments are applied to the school's account.

      Katherine Michiels School

      Routing Number: 321081669

      Account Number (deposit only): 80007046453

    • Be sure to always write your child’s ID# (first name and 6 digit DOB) on your payment and any communication to the KMS Bookkeeper.

Payment Guidelines

  • All tuition payments must be received by midnight on the 14th of each month prior to the month being paid. For example: payment for the month of September needs to be received by midnight of the 14th of August.

  • Students turning 3 years old have a tuition change on the following month. The tuition due is the current annual 3 yr. old monthly tuition amount posted on the website each January 1st.

  • On the 15th payment is posted and deposited by Brightwheel. Every 15th of the month a complete statement will be sent for receipt of payment. Please contact KMSBookkeeper@openmindsf.org if you do not receive your payment statement on the 15th of each month.

  • Any payment received after midnight of the 14th of each month is considered late. The statement will reflect a $100 late charge which must be paid in Brightwheel immediately.

  • A minimum $100 returned check processing fee will be assessed for each check returned by the bank for any reason. We will require you to make your Brightwheel account assets current.

  • All donations or fundraising payments are to be made online via the website "Donation" button. You will then receive a “thank you for your donation” letter from Open Mind: A Project for the Development and Education of Children acknowledging your tax deductible contribution.

  • IF YOUR CHILD’S TUITION HAS NOT BEEN PAID, HE/SHE WILL NOT BE ALLOWED TO ATTEND KMS UNTIL FULL PAYMENT IS RECEIVED.

  • We are a part time bookkeeping service. We may take up to 14 days to respond. Because we are a team of bookkeepers and accountants we ask that all communication occur via email kmsbookkeeper@openmindsf.org from your registered email address with student ID noted in subject line.

Late Pick-Up Fees

ELEMENTARY

  • The daily hours of this program are 8:00 am to 3:00 pm. Pick up begins at 2:30 pm and ends strictly at 3:00 pm. Late fees begin at 3:01pm for any child NOT enrolled in After School.

  • A KMS Day program teacher will stay with your child for the first ten minutes. You will be charged $50 for the first ten minutes you are late.

  • After 3:10pm your child will be placed in aftercare and you will be charged the $50 daily drop in fee.

INFANT & PRESCHOOL

  • The daily hours of this program are 8:00 am-6:00 pm. The school closes at 6:00 pm. There are no exceptions to the 6:00pm pick-up time. The following are the late fees:

    • A KMS Day program teacher will stay with your child the first ten minutes for the $50 late fee - additional lateness will then cost an amount to be determined.

    • Staff will be calling you at your emergency listed number. Please respond.

    • If the parent has not arrived or called by 6:15 pm and we have been unable to reach any of your emergency contacts, the police will be called for further assistance.

ELEMENTARY AFTER SCHOOL

  • After School is provided for an additional fee from 3:00pm-6:00pm. KMS After School ends at 6:00 pm. There are no exceptions to the 6:00pm pick-up time. There is no Extended Care offered beyond this time. The same practice applies as with Infant & Preschool explained above.

After school Drop-in Policy

  • All drop-ins must be approved by the Lead After School Teacher at least one day prior to the day that aftercare is required, at a rate of $40/day. Any drop-ins that do not meet this time restriction will be charged $50/day. This policy is in place to ensure that proper staffing is in place to guarantee the safety of your child.